Employment Opportunity - AGS Receptionist

LED Communications
Apr 25
2 min read

Title: AGS Receptionist

Start Date: May 2025

Term: 1 Year Fixed-Term with possibility to become Full-time

Accountable to: Listuguj Education Directorate

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Summary of Function:

Under the supervision of the AGS Principal, and with direction from the Office Manager, the receptionist shall maintain a professional and courteous attitude to all visitors, guests and staff of AGS. The individual is accountable for efficiently and effectively managing the administration office area at AGS.

Job Duties:

Provide office support services to the Principal, Office Manager, and the AGS staff to ensure the efficiency and effectiveness of the AGS.
Greet visitors who come into the offices and direct them to the appropriate staff or services, and provide basic information when required.
Operate the Switchboard to answer, screen and forward telephone calls, take messages and provide basic information, as required.
Make announcements as required.
Sort, stamp, copy and distribute incoming mail to the appropriate staff.
Support the tracking and inventory of educational materials received at AGS.
Route outgoing mail to the proper delivery stream, i.e. courier, hand delivery or post office.
Maintain a daily incoming mail log to include date received, sent by whom, sent to whom, summary of contents, and copies to whom.
Coordinate all outgoing and incoming faxes to include program name, date sent or received, name of sender or recipient, and fax number.
Maintain a sign-in, sign-out of staff arrival and departure time, including meetings attended outside of the office and expected time of return.
Under the direction of the Principal and/or Office Manager, maintain a daily log of staff arrival and departure times on field trips.
Support the maintenance of time sheets.
Support the Office Manager with receiving daily phone calls from staff and tracking sick time in a confidential and professional manner.
Order office supplies when needed.
Provide typing, photocopying, and faxing services when required.
Work collaboratively with Listuguj Education Administrative staff
Other related duties as assigned

Requirements:

High school diploma or GED, or an acceptable combination of education and experience.
Mi’gmaq language would be an asset.
Three (3) years of direct work experience in a receptionist capacity.
Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on.
Proficient use of various office-based software, including Microsoft Office 2007.
Able to write simple correspondence, including memos, letters, etc.
Adjusts and is flexible to meet changing work needs and demands.
Meticulous records maintenance skills.
Superior telephone manners and strong interpersonal skills.
Priority is given to Listuguj Mi’gmaq First Nation members, other First Nations and then the general public.
Ability to pass a criminal background check.